Executive Assistant

Company: Short's Travel Management
Location: Waterloo
Posted on: May 20, 2020

Job Description:

Short's Travel Management, Inc is seeking a dynamic and qualified candidate to fill the open position of Executive Assistant for the office of the CEO. A qualified candidate is required to have an Associate's Degree or equivalent experience and a minimum of 3 years of experience in a similar position or 5 years in a junior administrative assistant position.

This position autonomously and professionally carries out administrative tasks and coordinates daily office functions in response to the operational requirements of the business and in support of the office of the CEO. An individual in this position manages all functions relating to the administrative tasks necessary to support the ongoing business needs of the CEO, manages company correspondence and communications, coordinates meetings, group and special events, and ensures that the office environment and equipment are adequately maintained in support of daily business functions. The candidate placed in this position will function in a dual role providing assistance to the CEO with personal issues as required and managing the office and facility as required.

This position will initially be part-time (20-25 hrs/wk) potentially moving to full-time as Covid-19 restrictions are eased.

This position will be located in the Whitefish/Kalispell, MT area.

Essential Functions:

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Demonstrates proficient abilities needed to provide personal assistance (business and personal) in organizing and maintaining all tasks in support of the office of the CEO.

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Develops and distributes company-wide correspondence and communications as required, both internally and externally.

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Initiates and follows through on all elements and details of meeting planning and coordination as relates to the office of the CEO.

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Supports the office of the CEO through coordination of facilities management, maintenance and administrative office support.

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Strong experience with Microsoft Teams, SharePoint, Outlook, Word & Excel.

Required Cognitive Skills:

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Maintains the highest possible level of confidentiality on behalf of the office of the CEO and the company.

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Displays a positive attitude with energy and enthusiasm toward assuming new roles and challenges.

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Strong work ethic with a willingness to take ownership and responsibility of multiple tasks as required.

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Self-motivated and autonomous with consistent follow through.

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Strong interpersonal (written and oral communications, logic and decision-making) and organizational skills.

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Demonstrates above average organizational and planning skills with appropriate attention to detail.

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Maintains the highest levels of honesty and integrity.

Compensation & Available Benefits:

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• Competitive salary commensurate with experience
  
• Medical Insurance
  
• Dental Insurance
  
• Vision Insurance
  
• Life Insurance
  
• Disability Insurance
  
• 401(k) plan
  
• Vacation/Earned Time Off
  
  
  
  Short's Travel Management is an EOE employer."

Keywords: Short's Travel Management, Waterloo , Executive Assistant, Other , Waterloo, Iowa