Executive Administrative Assistant, Iowa Premium, Tama Iowa

Company: National Beef Packing Co., LLC
Location: Waterloo
Posted on: October 8, 2021

Job Description:

Get a job you'll LOVE!  Iowa Premium, a National Beef Company in Tama, Iowa, is looking for a qualified professional to join our Team as Executive Administrative Assistant.  With competitive pay and family friendly benefits, safe and stable work, and an environment that is caring and supportive, Iowa Premium could become your next career move! 

Job summary for the Executive Administrative Assistant Position:

• Responsible for providing administrative support to the General Manager, Controller, Department Managers and Human Resources. Confidence, polished communication skills, strong technical skills and professionalism are required.  Duties will include general clerical, receptionist and project based work.

ESSENTIAL FUNCTIONS:

• Acts as the point of contact between the executives and internal/external clients

• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive

• Work independently and within a team on special and nonrecurring and ongoing projects. Special projects may include:

  • planning and coordinating multiple presentations

  • disseminating information

  • organizing company-wide events

•  

  Set up and maintain filing system for document retention for the GM and other executives as needed

• Produce word documents, memos and letters, excel spreadsheets, graphs, power point presentations and other business documents as directed

• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the executive accordingly. Makes referrals to appropriate staff or provides requested information

• Coordinates and facilitates the executive's calendar to arrange appointments, meetings, and webinars.  Ensures itineraries, agendas and presentations are prepared and ready for distribution

• Schedule personal appointments for the executive team as needed

• Review all expense reports prior to GM approval to ensure compliance with expense reporting policies

• Makes travel arrangements; prepares itineraries; and maintains travel records to ensure compliance with travel policies

• Help to organize client, potential client, vendor and other guest visits to include:

  • arranging for refreshments, meals and entertainment

  • greeting and escorting visitors to designated conference rooms

• Takes notes during meetings as needed involving one or more executives

• Ensure proper phone coverage for receptionist position during business hours and fill in as required

• Perform other work duties as assigned by Controller

Qualified candidates for the Executive Administrative Assistant Position include but are not limited to:

• Must be bilingual

• Minimum of three (3) years progressively responsible clerical work

• Excellent organizational, interpersonal, and communications skills and ability to deal effectively with a variety of people and situations

• Excellent problem solving and analytical skills

• Exemplary planning and time management skills

• Ability to communicate effectively both orally and in writing

• Ability to handle highly sensitive and confidential information

• Ability to achieve high performance goals and meet deadlines in a fast paced environment

• Unquestionable integrity, discretion and judgment

• Strong computer skills (MS Word, Excel, PowerPoint and HRIS system)

Iowa Premium, a National Beef Company, is dedicated to being the premier supplier of premium family farm-raised corn-fed Black Angus beef. Our employees are key to our success. Come join our family!

Keywords: National Beef Packing Co., LLC, Waterloo , Executive Administrative Assistant, Iowa Premium, Tama Iowa, Other , Waterloo, Iowa